SOUTH LOCH NESS HERITAGE GROUP
Constitution
1) Name
The Group shall be called the South Loch Ness Heritage Group.
2) Membership
Those domiciled in Stratherrick, Strathdores and the South side of Loch
Ness shall be entitled to automatic membership, and interested persons
outwith the area can apply to the management committee for membership.
3) Objects
The objects of the Group shall be for charitable purposes only:
a) To research, promote and safeguard the heritage of the Loch Ness
area.
b) In particular, to create an archive of the South Loch Ness area, and to
collate material for publication, exhibition, education, or other agreed
purpose.
4) Management
a) The affairs of the Group shall be conducted by an Executive
Committee that shall consist of the Officers of the Group plus a
minimum of three other members, or as determined at the Annual
General Meeting.
b) The Management Committee of the Group shall be honorary, and shall
be elected annually at an Annual General Meeting, subsequently
electing internally their office-bearers, who shall be Chairperson, Vice-
Chairperson, Treasurer and Secretary. If the post of any office-bearer
or other committee member should fall vacant after such an election,
the Committee shall have the power to fill the vacancy. Persons
wishing to stand for the Management Committee should notify the
Secretary in writing 10 days before the AGM, with a Proposer and
Seconder from amongst the membership.
c) All meetings of the Group shall be open to the public.
d) An Extraordinary general Meeting can be called by an application in
writing to the Secretary, supported by at least 20 members. The
Management Committee shall also have the power to call an EGM by
decision of a simple majority of the Committee.
5) Notices
At least 21 days notice shall be advertised of any general Meeting.
6) Voting
a) Only members of the Group shall be entitled to vote
b) With the exception of changes to the constitution, decisions put to a
vote shall be resolved by a simple majority at General Meetings.
c) The Chairperson shall hold a casting vote.
7) Quora
The quorum at General Meetings shall be 10 members, and, at Committee
meetings, 4 members.
8) Changes to the Constitution
a) Any change to the Constitution shall require a two-thirds majority of
those members present and eligible to vote at a General Meeting.
b) Any proposal to change the Constitution shall be submitted in writing to
the Secretary at least 30 days prior to the Meeting.
c) All proposals for changes to the Constitution shall be signed by two
members eligible to vote at a General Meeting
9) Finance
a) The financial year shall run from August 1st to July 31st . The Treasurer
shall be responsible for the preparation of the annual accounts of the
Group.
b) All cheques written against the Group’s funds shall be signed by the
Treasurer and one other nominated office bearer.
c) All members of the Group shall be considered to be jointly responsible
for the liabilities of the Group. Notwithstanding this responsibility, any
project deemed by the committee to be substantial shall be covered by
special insurance so that no liability for such major projects shall fall on
Group members.
10) Dissolution
In the event of the dissolution of the Group, any assets thereof shall not be
distributed amongst the members in any way whatsoever, but shall be
given to the relevant Community Councils, to be held in trust irrevocably
for charitable purposes only similar to those of the Group, with the
exception of archive material, which shall be offered to the Highland
Council, to be held in trust for the local community. Photographic material
could be returned to the copyright holders or donors, or their heirs, if so
requested.